

VOLUNTEER INFORMATION
Volunteers are important and necessary in order for our group to run smoothly. Filling in one of these positions is a requirement to being a part of Roots and Wings. Volunteers are set to run on a six-week rotation and their assignment will be only within the hours that their children are in class. If you are unable to fulfill your responsibility, it is your responsibility to find a substitute using the family directory and then notify Missy Beechy at 815-955-4137 with the name of your sub and the period being covered.
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Due to growing families and the number of small children: ALL of these jobs can now be done with small children in tow, including the front door monitors. If you do not think your little one can tolerate the heavy traffic at the doors, please DO NOT choose this job. The front door is our main form of security here at Roots, these posts require your close attention when checking ID’s and comparing stickers, please choose wisely.
*Remember* no strollers/wagons in the building.
The following positions are necessary each week:
FRONT DOOR
Monitor
This volunteer is the security for our co-op. Your job is very important to protect our families.You will greet students and parents at the door, as it will be locked at all times. You will verify that the adult shows either their lanyard or ID TO ENTER (if ID is presented, approved names are located in blue clipboard). They are NOT ALLOWED INSIDE without them. Also, Parents CANNOT just drop off. Ever. They ALL must come in for check-in and check-out.. If an ID is shown instead of a lanyard, write the family number on a temporary sticker located inside the clipboard. The volunteer working the front door cannot leave the front door until the next volunteer arrives to take over. (This gap will be bigger during halftime 3rd & 4th hour) Your children can meet you at your post. You MUST match the child's sticker to the parent sticker before anyone leaves the building. Use your walkie-talkie to contact a board member if any situations may arise. The green raffle tickets are for the parents with littles that are not enrolled (they won't have a co-op sticker to match mom) So please give mom and child a set of raffle tickets to match upon arrival.
***People volunteering here 3rd & 4th Hour must each split monitoring this area during Halftime. (the 15 minute lunchtime between these periods,11:45-12:00) You can meet your child(ren) in the gym or they can hang with you here. We need our doors monitored while our children eat in the gym, just as much as when they're in class. Thank You for your help.
LOWER LEVEL
Hall Monitor
Hallway Monitors will have a bell at their post and will be responsible for walking the hall and ringing it at posted bell times. There is a bin in the lobby that the First Hour Hallway Volunteer will bring to the post, your bin holds everything you may need. There is a vacuum in there for any teachers in that hallway that may be looking for one. Make sure walkie-talkies (located in the bin) are ON. Use these to contact a board member if needed.
Hall monitors need to be constantly monitoring the area and making sure everyone is in class safely. Students under 8 years old should be with their parents at all times unless they are in class. If students need to use the bathroom during class, the hall monitor should be available to point them to the bathroom and back to class when finished. There is also an EXIT door in the hallway that needs to be monitored, no children are to go outdoors without a parent or teacher present. You cannot leave your post until the next volunteer comes to relieve you. During the passing periods, PLEASE walk towards the stairwell and make sure our children are remaining quiet.
Make sure no one is lingering in the stairwell.
***People volunteering here 3rd & 4th Hour must each split monitoring this area during Halftime. (the 15 minute lunchtime between these periods) You can meet your child(ren) in the gym or they can hang with you here. We need our halls and doors monitored while our children eat in the gym, just as much as when they're in class. Thank You for your help.
ELEVATOR/MAIN
Hall Monitor
This position (depending on enrollment) will be a 1-2 person volunteer post. We will have a bell at one post and they will be responsible for walking the hall and ringing it at posted bell times. There is a bin in the lobby, labeled “Elevator” that the First Hour Volunteer must bring to the post, your bin holds everything you may need. There is a vacuum in there for any teachers in that hallway that may be looking for one. Make sure walkie-talkies (located in the bin) are ON. Use these to contact a board member if needed. Please leave the bin there for the rest of the volunteers.
Elevators are turned off during Co-Op hours for safety reasons. This volunteer will be seated in front of the elevator (on the main level) to monitor that hallway but also the Montessori entryway area in front of the elevator, as well as the exit door at the end of hidden door around the corner. (by room 5) Roots and wings children are not permitted to touch the preschools belongings that are located in that hallway. PLEASE, do not let anyone in or out that hallway exit door, unless it is a teacher with her class. They too have teacher lanyards to be let back in by you.
***People volunteering here 3rd & 4th Hour must each split monitoring this area during Halftime.that hallway around the corner. If we have enough there will be a volunteer also seated at the other end of this hallway to cover the exit door hidden around the corner instead of the elevator volunteer. Make sure our R&W kids are quiet and courteous to her and her students when they’re passing through this area. We do not allow anyone from Roots inside her entrance door. So, do not open that door for anyone! Just keep the peace in a shared space.
Remember, there is a Montessori preschool within this hallway, so it should remain as quiet as possible. Please walk the hall and make sure absolutely no children exit that
HALFTIME
Cleaner
Your job is to clean up the gym floor at the end. There is a big broom in the gym closet and a garbage can located in the gym, by the kitchen. Paper towels are in the kitchen. This is a 12 week volunteer post due to it being a 10 minute job.
SUBSTITUTE
Volunteers
You have to be here in the church every week too, not just if you were called to sub. Subs are available to fill in for any volunteer as needed, at any given moment, which is at the very last second sometimes. You will be required to STAY in the Sanctuary (Last couple rows) during your substitute hour. Even if we don't have a job for you at the beginning of the hour, one can pop up mid class. So please stay there, seated in the volunteer row, or nursery is fine too. We use our subs ALL THE TIME. You’re pretty much an emergency replacement for when a volunteer has an emergency and cannot make it. It happens, you’ll be bounced around depending on the need each week. If we don't need the subs, the sanctuary is your home feel free to read or get some work done.
There will be a bell at this post and one of you will be responsible for walking the foyer area and ringing it at posted bell times. Please rotate and decide a plan with other subs, who will be ringing the bell. Maybe set an alarm on your phone to be sure to ring it at specific times posted. (Sub volunteers are NOT “teacher subs”, you will never have to teach a class.)
****You may be asked to keep an eye on the kids that are in Study Hall that hour, which is located in the first couple rows of the sanctuary. We ask that you just make sure they're quiet, staying put and not eating. They can take bathroom breaks as long as they let you know that's where they are going.
STUDY HALL
Monitor
A person who keeps study hall peaceful and orderly. In case of an emergency, Study Hall Monitor will also take the role of teacher to lead signed-in students in the emergency procedure. Verify all students, not with a parent, have signed in.
END OF DAY
Cleanup
This job is only offered at the 5th hour, end of day. You will arrive by 1:35pm, clean up is usually done by 2:20.. Start tidying the sanctuary area, lobby and bathroom located in the main area. Any space that doesn't disturb the classes that are still on-going. Once the bell rings you will assist board members with going room to room making sure they're all clean and tidy. Bathroom sink areas, trash, and general tidiness through-out the church. We must leave the church, how we received it or better!